Thank you for your interest in our 59th Annual Meeting.
Sponsorships and options are sold and allocated according to the following criteria:
Sponsorship Level: Higher levels (e.g., Gold) take precedence over lower levels (e.g., Silver).
Years of Sponsorship: Long-term sponsors are given priority.
Delegate Numbers: Sponsors with more delegates registered in previous years are prioritized.
Timing: Chronological order of submission of the form (first come, first served).
Approval: Final decisions are subject to EPCA Executive Committee approval.
Why sponsor?
Opportunities:
Brand Awareness & Thought Leadership
You have the expertise, you lead the game, you make a positive impact on the world – let people know.
Place your company under the industry spotlight at the EPCA Annual Meeting. Be recognised as an EPCA sponsor! EPCA sponsorship helps achieve your specified goals, so that you’re not just a part of the conversation, you are leading it.
Elevate Your Brand and Establish Thought Leadership
You have the expertise, you lead the game, you make a positive impact on the world – let people know.
Place your company under the industry spotlight at the EPCA Annual Meeting. Be recognised as an EPCA sponsor! Secure your place as a sponsor and turn your goals into accomplishments. Don't just be a part of the conversation—lead it.
Unparalleled Networking and Lead Generation
Our delegates are leaders and experts in their industry segments and are looking for innovative ideas and inspirational solutions to major industry challenges.
Make a lasting impression from the start. Gain direct insights into industry realities and stay at the forefront of the latest developments and issues.
Whether you want to attract future clients, recruit top talent, meet industry thought leaders or learn the very latest market trends, EPCA gives you the tools – wherever you are in the world.
Top 3 Reasons to come on board as a Sponsor!
EPCA: Europe's Premier Global Petrochemical Business Network: Join hands with over 650 companies hailing from more than 50 countries, all working towards advancing sustainability across the entire value chain.
The Ultimate Petrochemical Experience: With over 80% of past attendees declaring EPCA's annual meeting as the definitive way to comprehend the petrochemical landscape and discover innovative solutions, you're guaranteed an extraordinary experience.
Connect, Engage, and Drive Change: Forge meaningful connections with the most influential leaders in the petrochemical industry and take a lead role in inciting the petrochemical community to inspire transformative change.
Important Note: Act swiftly as all sponsorship packages are available on a first-come, first-served basis!
Sponsorship
Package Overview
IMPORTANT: All sponsors are to adhere to the rules, policies and deadlines as outlined in this website and including EPCA Competition Compliance Policy
(Dos and Don’ts)
✓ Space only ±12-15m² or Meeting Table (if wished)
✓ Space only ±7.5-9m² or Meeting Table (if wished)
X
Sponsored seminar
✓ 60-90 minutes seminar
X
✓ 30-45 minutes seminar
X
X
Accessible only to officially registered (paid) EPCA58 delegates.
Engagement/Visibility Opportunities (exclusive)
X
●Breakfast & Coffee BreaksSOLD ●LanyardsSOLD ● Reception location (room/space start ±17:00 up to 75 min) ● Standing light Lunch (additional 5,000€ includes F&B) or ● additional 10,000 € for opening walking dinner
X
●Badge Kiosk BrandingSOLD or ●Signage info screen at ICSOLD or ●Reception location (room/space start ±17:00 up to 45min)SOLD or discuss with EPCA
X
Meeting Room Rental, selection priority until 28-February 2025
✓ Priority selection at the main hotel in the vicinity to the booth or at a partner hotel, note meeting room rental cost NOT included.
✓ Priority selection after Gold Sponsors at the main hotel in the vicinity to the booth or at a partner hotel, note meeting room hire NOT included.
✓ Priority selection after Gold and Silver Sponsors in one of the partner hotels, meeting room hire NOT included
EPCA Website
(until the end calendar year)
Logo placement on event page
✓
✓
✓
Premium logo placement on EPCA homepage
✓
X
X
EVENT Website
(until the end calendar year)
Placement in sponsor's roster
✓
✓
✓
Placement on event landing page
✓
✓
X
Prominent placement on event landing page
✓
✓
X
Placement in program
✓
X
✓
X
X
SOCIAL MEDIA (June – November)
LinkedIn post(s)
5
3
3
2
1
EMAILS (June – November)
Logo positioning in EPCA Quarterly Newsletter
✓ PRIME position
✓
✓
Logo placement in event email campaigns
✓ PRIME position
✓
✓
One (1) E-mail to all registered attendees
✓ by November 2025 (not within two weeks before the event)
X
X
EVENT MATERIAL (June – November )
Placement in sponsor's roster
✓
✓
✓
Use of the official EPCA AM seal
✓
✓
✓
Branded Merchandise
Add EUR 2,000 + item cost
Add EUR 3,000 + item cost
Add
EUR 5,000
+ item cost
EVENT SHOUTOUT
Recognition during Business Sessions (on roster slide)
✓
✓
✓
Details, Deadlines & Deliverables
❗Important Notice: Plan ahead for the Berlin Marathon
Sunday 21 September 2025, the Berlin Marathon will take place. This event may impact travel and logistical arrangements across the city. Please take this into consideration and plan your activities accordingly to avoid delays or disruptions.
Complimentary member delegate in-person - ALL Days - tickets (non-transferable) ✅ Gold (seven - 7) | ✅ Silver (three - 3) | ✅ Bronze (one - 1)
Upon payment of your sponsorship, you will receive a dedicated coupon code. During the registration process enter the coupon code for the individuals who should benefit from the free ALL Days delegate pass. Failing to enter the sent discount code and paid participation will not be reimbursed.
Discounts
Discount for member delegate ALL Days; in-person tickets (non-transferable) ✅ Gold: 25% Off | ✅ Silver: 10% Off | ✅ Bronze: 5% Off
Upon completing your sponsorship payment, you will receive a unique coupon code that grants you the specified discount. During the registration process, enter the provided coupon code for individuals from your company who are eligible for the discounted rate. Please note that the discount code cannot be applied after registration is complete, and failure to enter the discount code provided will result in no refund for paid attendance. EPCA reserves the right to cancel registrations for misuse of the sponsor code, such as individuals not affiliated with the sponsoring company using the code.
Onsite presence
Exhibit
✅ Gold and ✅ Silver Sponsors can opt for a standard Space Only Booth or a Meeting Table Booth.
Booth preference must be specified in the sponsorship booking form.
Sponsored booth area (space only)
Space only is available for Gold (±10-15m²) and Silver (7.5-9m²) Sponsors. This dedicated space allows you to place interactive display screens, all your latest publications and promotional literature and more importantly, sit down with delegates.
It is open to all participants, allowing you to be visible as a valued sponsor. You are free to issue personal invitations to meet delegates and maximize the opportunity. You can furnish the space as you see fit, in a way that is eye-catching, fun and promotes your company and cause. EPCA provides the assigned floor space only (mark out).
❗ TIMING & LOGISTICS
Important Notice: The Berlin Marathon will take place on Sunday 21 September 2025. This event may have an impact on travel and logistics across the city. Please factor this into your planning and inform your suppliers accordingly.
Set-up & Dismantling
Set-up:
Booths 3 - 12: Can start on Saturday 20 and/or Sunday 21 September 2025, after 11:00 am.
Booths 1 & 2: Begins on Sunday 21 September 2025, after 11:00 am.
All booths must be completed by 8.00 am on Monday 22 September
Dismantling: Starts on Thursday, 25 September 2025, at 17:00 and must be completed by 20:00.
Booth Equipment & Ordering
You may bring your own roll-up banners and stand equipment or arrange for supplies through Messeservicebau.
Contact: Tel: +49 33056 2248-0
Order Deadline:15 August 2025 (via the online webshop)
Book a time slot: Secure a (un)loading timeslot directly with the hotel by 10 June 2025.
Hotel contacts: olga.moellermann@ihg.com and ana.portillostosik@ihg.com
Technical Plan Submission: Your booth builder must submit a technical plan and details for approval to epca2025@messeservicebau.de by 15 August 2025.
Deliveries
Deliveries for the 59th Annual Meeting will be accepted starting 5 days prior to the event.
Delivery Hours: Monday to Friday,07:00 AM – 15:00 PM.
Ensure timely coordination of material delivery, set-up, and dismantling and use the provided SHIPPING LABEL.
Additional logistics details are available in the InterContinental Berlin IC Event Service Guide.
❗ NOTE: Branding outside your allocated exhibition space (e.g., foyer and public areas) is not permitted.
Meeting Table Booth in the Logistics Village
Gold and Silver Sponsors have the option to select a Meeting Table Booth instead of the Space-only booth. This exclusive ±9m² area in the Logistics Village includes walling, a table, and seating for up to six individuals. Access to this space requires a valid badge. Upon payment of your sponsorship, you will receive a dedicated coupon code to book your Meeting Table Booth, for further information on Meeting Table Booths contact EPCA at meetings@epca.eu
Meeting Room Rental Priority until 28-Feb-2025
Available to sponsorship categories:✅ Gold | ✅ Silver | ☑️ Bronze at non-HQ hotel
Gold or Silver sponsors can select one room from the below list before 28 February 2025 at our main hotel, aside from their exhibition booth. EPCA is unable to accommodate combined bookings of the listed meeting rooms. Meeting room rental charges are separate and follow the Meeting Room Rental policy.
The allocation of meeting rooms is based on your sponsorship category, with Gold sponsors receiving first priority, followed by Silver sponsors and then by the number of years you have sponsored the event. Rooms will be allocated on a first-come, first-served basis and preferences should be indicated on the sponsorship booking form. In the event of a tie, the number of delegates in previous years will be used as the deciding factor.
After the deadline of 28 February 2025, the EPCA events team will do its best to accommodate your preferred meeting room location. However, availability is not guaranteed, even at the highest sponsorship level. Room allocation will be subject to remaining capacity, logistical constraints and other event factors.
To maximise your chances of securing your preferred room (in line with EPCA sponsorship criteria), we strongly recommend that you submit your sponsorship booking no later than 28 February 2025.
To explore the meeting rooms, please use the following resources:
❗Important Notice: Sunday 21 September 2025, the Berlin Marathon will take place. This event may impact travel and logistical arrangements across the city. We strongly recommend factoring this into your plans, such as considering an additional set-up day for your activities.
Sponsors are responsible for their own details and booking dates. Please verify that your booking request includes both set-up and dismantling days. Ensure that all arrangements (F&B, construction, etc.) are made and coordinated directly with the hotel.
Sponsored Session / Seminar
As a ✅ Gold Knowledge or ✅ Silver Insight Sponsor, you have the opportunity to host a sponsored seminar - a dedicated session to present your insights, showcase your expertise, and contribute meaningfully to the Annual Meeting theme in front of the global EPCA community.
Procedure
Sponsored sessions are fully organized and coordinated by the session host (sponsor) at the scheduled time and allow the company to take advantage of the presence of EPCA Annual Meeting participants.
Sponsorship Levels
Gold Knowledge Sponsor
Silver Insight Sponsor
Duration:
Up to 90 minutes
Up to 45 minutes
Content:
Key industry challenges and opportunities (e.g. sustainability, circularity, the European Green Deal, war for talent, etc.)
Aligned with the Annual Meeting theme
Benefit:
Establish your organization as a leading voice shaping the future of the industry.
Share valuable perspectives and reinforce your presence within the EPCA network.
Session Allocation
Sessions will be assigned based on sponsorship level:
Gold Sponsors have priority, followed by Silver Sponsors on a first-come, first-served basis after sponsorship payment and confirmation.
All sessions must be aligned with the Annual Meeting theme. Non-aligned proposals may be excluded.
Key deadlines
Deadline
Requirements
30 June 2025
Submit session title, description, draft agenda, speaker/moderator names, sponsor's coordinator details and executive summary for EPCA Executive Committee to evaluate and approve.
11 August 2025
Share the draft presentation with EPCA for review by the competent lawyer. Notify AV team of any additional requirements.
10 September 2025
All presenters must be registered for the 59th Annual Meeting.
17 September 2025
Submit final presentation (PPT). No major changes will be accepted afterward.
Session Delivery & Access
Sponsors create and moderate their sessions and select speakers and moderators - in line with above.
Access to the sponsored session is restricted to registered delegates (wearing the EPCA Annual Meeting badge).
At the beginning of the session, the sponsor must remind attendees of the importance of competition law compliance and take all reasonable precautions to ensure compliance during the session.
Sessions will be livestreamed on EPCA's YouTube channel and recorded for replay.
Presentations will be made available in PDF format on the website after the event.
Sponsor prepared materials related to the session may be uploaded by EPCA to the event website. These materials will be subject to the above policies and procedures.
Logistics & AV Setup
EPCA provides:
Room for up to 250 participants
Stage with LED screen (presentation in 16:9 format)
Lectern with fixed microphone
Up to 2 headset or 6 handheld microphones
Up to 6 chairs + 3 small tables on stage
30 minutes setup & teardown time before/after your session.
A dedicated team will be on hand throughout the event to assist you with your audiovisual needs. If you have any special additional AV requirements beyond what is listed above (e.g. use of different tools such as sli.do or others), please notify and order from the dedicated AV team by 11 August 2025. It is important to note that any setup must be dismantled within 30 minutes of the end of the allotted session time.
❗ Important information - sponsored seminar policy
EPCA's and the sponsor's competition law compliance guidelines/programs (including Dos and Don'ts) govern the sponsored the session/seminar. This includes and is not limited to, all presentations and speeches, including the Q&A session. In particular, the sponsor commits to take all reasonable measures to ensure compliance with competition rules and in particular to prevent the unlawful exchange of information between competitors, both during the seminar and in the margins of the entire event.
Access to the sponsored session/seminar is for registered delegates only.
Public areas (outside of your allocated space) such as the foyer etc. are not available for branding.
Engagement/Visibility Opportunities
These opportunities are exclusively made available to ✅ Gold Engagement and ✅ Silver Visibility Partners.
Gold Engagement Partner can choose from one of the F&B Networking options or any of the Silver Visibility options:
Breakfast & Coffee Breaks Breakfast & Coffee breaks (Tuesday to Thursday 07:00-10:00 am) are taking place in front of EPCA’s main session room, includes the food & beverages served.
Lanyards (exclusive)
Standing Reception up to 75 minutes (space only, F&B to be organised by the sponsor directly with the hotel):
1x Monday
1x Tuesday
Standing Lunch (Thursday) taking place in front of EPCA’s main session room, includes the food & beverages served.
Pay an additional 10,000 € and get exclusive sponsorship of the opening walking dinner.
F&B sponsors are welcome to bring their own roll-up banners, brochures, napkins and other marketing materials for the entire duration of their chosen F&B sponsorship.
❗ NOTE: Sponsors are responsible for setting up their materials within 30 minutes prior to the start of their sponsored activity and clearing their materials within 30 minutes from the end of the activity. Public areas (outside of your allocated space) such as the foyer etc. are not available for branding!
Silver Visibility Partner can choose one from the following:
Badge Kiosk Branding
Standing Reception up to 45 minutes (space only, F&B to be organised by the sponsor directly with the hotel):
1x Tuesday
1x Wednesday
Other ideas welcome, photo booth…
❗ NOTE: Sponsors must respect deadlines as otherwise service cannot be guaranteed.
Each sponsorship package includes LinkedIn posts. Posts will be made using the official EPCA LinkedIn account and include the sponsors text and one small visual element.
Post content can include statements linked to the AM topics, a daily AM theme, a sponsored session announcement, a sponsored booth or lounge announcement, an invitation by a sponsor to the EPCA community to join the AM, or quotes from the previous AM.
Posts are to be prepared by the sponsor in EPCA's tool "StoryChief", EPCA will send an invitation to the contact person of the sponsoring company to prepare the posts. Posts are available for paid sponsors from March to 30 November 2025.
The sponsor is responsible for inserting all details for the LinkedIn Post in line with EPCA's Dos and Don'ts https://epca.eu/dos-donts that you would like to propose for the #EPCA58. This will then be reviewed by EPCA's compliance team (external lawyer) and once approved, it will be published. You can share your publication week preference in the comments section. StoryChief is very intuitive, if you have any questions the chat function on the bottom right and/or StoryChief’s HelpCenter https://help.storychief.io/en/collections/340913-user-workspace-management / https://help.storychief.io/en/articles/4858952-guest-writers will guide you.
between June and November excl. period 13 September to 1 October 2025
Available to sponsorship categories:✅ Gold | ❌Silver | ❌Bronze
❗DEADLINE:Content to be provided by the sponsor four (4) weeks before the desired mailing date (between June and November excl. period 15 September – 1 October 2025), to be sent by the sponsor for approval.
GOLD Sponsor can propose one (1) emailing. Please insert all details for the email you would like to propose in StoryChief. This will then be reviewed by EPCA's compliance team (external lawyer) and EPCA. Once approved, it will be published accordingly to availability. You can share your publication week preference in the comments section.
EVENT MATERIAL (June – November)
Placement in sponsor's roster
In line with the selected sponsorship category
Use of the official EPCA AM seal
Social Media Card / Banner - I’m attending | Social Media Card / Banner - Plain | Small signature banners
Branded Merchandise
GOLD per item add EUR 2,000 + item cost | SILVER per item add EUR 3,000 + item cost | BRONZE per item add EUR 5,000 + item cost: e.g. mobile headsets, bags, pens, markers, candy, antibacterial hand gel, luggage tags, power bank… Looking for inspiration?
Recognition during Business Sessions (on roster slide). In line with the selected sponsorship category.
Useful Contacts:
Venue: InterContinental Berlin
Deliveries
Deliveries for EPCA Annual Meeting will be accepted from 5 calendar days prior to the start of the event.
The acceptance of goods is open from Monday to Friday 07:00 AM - 15:00 PM.
Ensure to coordinate your material delivery and set-up/dismantling times accordingly and use the SHIPPING LABEL provided.
Further information concerning the logistics at the InterContinental Berlin is available on the IC Event Service Guide.
Suppliers:
You are free to bring in your own suppliers in accordance with the regulations of the venue (hotel), as per the IC Event Service Guide.
Please note, if you are bringing your own booth builder, send a technical plan and details for approval and coordination to epca2025@messeservicebau.de by 15 August 2025.
EPCA team is happy to help!
For all sponsorship-related questions, please contact sponsors@epca.eu
T&C Sponsorship
Additional terms and conditions
As outlined on and referred hereto:
1. Sponsorship Package: https://www.epca59.eu/sponsorship#section-sponsorship-overview
2. Guidelines regarding competition law: https://epca.eu/dos-donts
3. Deadlines: https://www.epca59.eu/sponsors#section-deadlines
Terms & Conditions
1. Trademark, logos, texts, sounds, images, videos and other material provided by the Sponsor to EPCA must be in a quality sufficient to be used for the purpose intended in the exact format communicated by EPCA upon the signing of this agreement and to the address indicated by EPCA. Images and video may be subject to additional technical requirements, as will be communicated by EPCA as well.
2. EPCA is granted a limited authorization to use the Sponsor’s trademark, logo and image, thought marketing, marketing material, and other elements provided by the Sponsor to EPCA, for the performance of EPCA’s obligations in relation with the sponsorship.
3. The Sponsor guarantees that any material and content provided to EPCA (such as, but not limited to, logos, images, content of posts, downloads, promotional videos, content of tailored promotion, etc.) is accurate, correct and complete and that the publication of such material and content does not infringe third party’s rights, such as for instance the reputation of third parties or their intellectual property rights. Among other things, the Sponsor will clear all IP rights necessary for the use of the content contemplated in the agreement, including but not limited to all copyright and neighbouring rights, and hereby grants a free, non-exclusive and worldwide license to EPCA on all content provided by the Sponsor, for the duration of copyright and for use on EPCA’s communication channels such as website, in emails and in all social media, as well on all printed mediums and at EPCA’s events; the Sponsor will ensure that the authors of the content provided to EPCA have waived their right to be indicated as authors and do not oppose to editing of their content by EPCA, insofar as legally permitted and to the extent necessary.
The Sponsor will equally collect and provide all authorizations needed to use personal data processed in such material, insofar as necessary.
The Sponsor holds EPCA harmless against any recourse of third party claiming that the use of material or content provided by the Sponsor infringes third party’s rights. EPCA can refuse to publish any material and can delete at any time material already published, if it can be reasonably considered that some material may infringe third party rights, is not relevant (anymore), may be detrimental to EPCA or infringes any other provision of the present terms and conditions. EPCA can also elect to delete any material after the end of the agreement but is not under an obligation to do so.
Content provided by the Sponsor will always be clearly and prominently labelled as content provided by external sources and will be accompanied by a disclaimer indicating that (i) the contribution expresses only the views of the author, (ii) does not represent the views of EPCA or its members and (iii) EPCA bears no responsibility for the content of the published article nor for the content of external websites linked to from EPCA's website or other media channels.
4. Unless agreed otherwise in writing with EPCA, EPCA grants no exclusivity to the Sponsor: other Sponsors may be mentioned as sponsors as well;
5. Compliance with competition law is one of EPCA's core values. Compliance must be ensured at all times during the duration of the sponsorship agreement, including any one-to-one meetings or events in which the sponsor may participate in the context of the Annual Meeting. In all its communications and activities under the present agreement, the sponsor must refrain from addressing sensitive market information (unless it is legitimately in the public domain) and topics such as quantitative market analysis and projections, in particular where this includes forward-looking data and projections on prices, costs, production capacity, demand, margins, promotion of a company, etc. Topics that can be addressed are general topics of interest to the industry on climate change, emission reduction targets, CO2 emissions reduction, CCS and other decarbonizing technologies, circular economy, etc., global events and their socio-economic impact (e.g. Covid-19), regulatory and legislative developments and government initiatives, Diversity and Inclusion, Leadership programs, promotion of STEM to the younger generations, Digitisation as an enabler of greater sustainability, etc.
Also, the content and information provided by the Sponsor should focus only on facts and events in the public domain and report on historical and aggregated data. In compliance with the EPCA guidelines regarding competition law, content may not reveal individual company positions, strategies or future market conduct. It should be informative and provide added value for EPCA members.
If the Sponsor participates to a panel or is involved in the organization of an event and is requested to make a presentation, the topic will have to be submitted to EPCA for consideration and approval in advance with a presentation of the topic, the main initiative and how the Sponsor wants to present this.
The Sponsor will always abide to all rules regarding competition law and also follow EPCA guidelines regarding competition law as outlined on https://epca.eu/dos-donts (and as may be amended from time to time by EPCA).
6. Sponsorship is not refundable, even in case some of the benefits foreseen cannot be granted to the Sponsor (including if the Annual Meeting is canceled or is postponed, or the format of the Annual Meeting, its duration or its content is changed), provided (i) the reasons for which the benefits cannot be granted are outside of the reasonable control of EPCA or (ii) the granting of the benefit would require more than reasonable commercial efforts on the side of EPCA.
7. EPCA’s obligations under the present agreement are all obligations of reasonable efforts only. Among others, EPCA will undertake commercially acceptable efforts to detect, prevent and remedy problems:
- in the performance of this agreement;
- in the organization and the conduct of the Annual Meeting.
EPCA can however never be held liable for technical issues (such as problems of downtime of the website, the event app or other communication channels, problems of display of images on screen, connection issues, computer viruses, interventions of third parties, etc.) and for possible problems of image rendering on screen or on printed media. Also, EPCA can never be held liable for the content of the speeches and opinions expressed by third parties, including the speakers at the Annual Meeting. The liability of EPCA in relation to this agreement is in any case limited to the amount paid by the Sponsor under this agreement.
8. EPCA is entitled to terminate the agreement without judicial intervention in case the Sponsor’s reputation and good standing would be under discussion and EPCA has reasonable reasons to believe that the use of the Sponsor’s trademark or logo, image or other elements could affect EPCA’s own reputation or the attractivity of EPCA’s in general and of its events. In such case, the amount to be paid by the Sponsor for the sponsorship will still be due.
9. Any party can terminate the agreement if the other party seriously breaches one of its obligations under this agreement, provided that breach is not remedied within a period of fourteen (14) days after date of sending of a registered letter to the party in breach (accompanied by an email to the address indicated in the heading of this agreement - or to EPCA's CEO johann.lenhart@epca.eu if the letter is addressed to EPCA), which contains a description of the breach and a reference to this provision. If the breach cannot be remedied, the agreement can be terminated immediately with a registered letter (accompanied by an email to the address indicated in the heading of this agreement - or to johann.lenhart@epca.eu if the letter is addressed to EPCA), without notice and without judicial intervention. Any breach of the obligations of the Sponsor under provisions 3 or 5 of the agreement will be considered as a serious breach. The parties expressly agree that in case of a termination on the basis of this provision 9, no termination compensation whatsoever shall be due to the party in breach of its obligations.
Details
Start:
22 September 2025
End: 25 September 2025
EPCA | The European Petrochemical Association
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