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| Opening Hours: | Mon 22-Sep-25 |
Tue 23-Sep-25 |
Wed 24-Sep-25 |
Thu 25-Sep-25 |
| OFFICIAL OPENING TIMES of the 59TH Annual Meeting |
12:00–19:00 | 07:00–19:00 | 07:00–19:00 | 07:00–17:00 |
| 08:00–18:00 | 07:00–18:00 | 07:00–18:00 | 07:00–16:00 | |
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REGISTRATION & PAYMENT |
08:00–18:00 | 07:00–18:00 | 07:00–18:00 | 07:00–16:00 |
| EPCA INFO DESKS at all EPCA partner hotels |
08:00–18:00 | 07:00–18:00 | 07:00–18:00 | 07:00–16:00 |
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MEETING TABLES (Logistics Village) |
12:00–19:00 | 07:00–19:00 | 07:00–19:00 | 07:00–17:00 |
| Morning Breakfast / Coffee Break at InterContinental Berlin Ground Level (Potsdam II) |
– | 07:00–10:30 | 07:00–10:00 | 07:00–10:00 |
| Official Opening Walking Dinner | 19:30–22:00 | – | – | – |
Registration
Registration Fee Overview
❗ NOTE: Attendee registration opens on Monday 12 May 2025 (latest). Registration will automatically close once 3000 tickets are sold.
All rates are in EUR (€) and shown excluding and including compulsory VAT (19% DE VAT)
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Early Bird |
STANDARD |
Late |
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MEMBER Delegate* |
Up to and including |
As of 1 July 2025 until including |
On & after |
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ALL-DAYS* If you book a Late Ticket (from 17 September), you will not be able to attend the Opening Walking Dinner. |
990.00€ net |
1,100.00€ net |
1,300.00€ net |
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ONE (1) DAY* |
600.00€ net |
700.00€ net |
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★★★ NEW ★★★ |
★★★ NEW ★★★ Free of charge 0.00€ |
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Additional Option: |
150.00€ net |
Not Available |
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Speaker |
Speaker / Chairman / Moderators etc. pay participant fees in line with the above types/categories unless a coupon code has been sent by the event organizer, speakers or moderators failing to enter the sent discount code will not be reimbursed. |
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Media / Press / Journalist |
Please send a recognized press card and a commissioning letter from the editor to communications@epca.eu to qualify for this category for approval and receive the coupon code. Otherwise, EPCA’s event policy and registration fee apply. Failure to enter the provided code will result in the full participation fee being charged, with no reimbursement provided. Limited to a maximum of one (1) person from the same organization/publishing house. Please note the onsite evening functions are not included in the category “Press / Journalist” but can be purchased. |
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*To participate in the event (Monday/Tuesday/Wednesday) employees/individuals must register with a business email address of an EPCA member company in good standing (having paid its annual dues). Registration, sponsorship booking, and meeting table/room reservations are exclusive to EPCA members. All tickets are nominative and non-transferable. It's important to note that the event will primarily take place in Berlin, and online participation will be very limited to viewing streamed sessions or may not be available at all.
EPCA Annual Meeting is a Member Exclusive event and the MEMBER delegate registration fee covers:
• Access to attendance list and delegates’ contact details (as per delegate's visibility preference)
• Official EPCA business sessions like the Logistics and Supply Chain session, Leadership Forum or Talents of Today, Leaders of Tomorrow session etc.
• Meetings over Breakfast & Coffee Breaks (standing) on Tuesday 23, Wednesday 24 and Thursday 25 September 2025.
The registration fee does not cover expenses related to travel and accommodation, rental of meeting rooms or tables, and other related goods and services.
Non-Member registration is not possible!
It is not possible to attend the 59th Annual Meeting of EPCA as a non-member on Monday, Tuesday or Wednesday.
For new members to attend the event in Berlin, they must have submitted a complete membership application by 30 June 2025. Kindly note the membership application process can take up to eight (8) weeks and that registration for the Annual Meeting will only be possible once the membership invoice has been paid.
For companies that have not paid their annual membership before 17 September 2025, we regret to inform you that you will not be able to register and cannot attend this year's event.
However, new membership applications for the year 2026 will begin in October, after this 59th Annual Meeting. Companies interested in participating next year are encouraged to start the application process early to avoid disappointment in 2026.
Terms & Conditions for Delegates
The Terms & Conditions for delegates can be read here (www.epca59.eu/main/pages/terms-conditions).
Modifications, Name Change, and Delegate Substitution Policy:
A registered delegate from a member company may be substituted with another person from the same member company, provided that the delegate has not been registered yet. If you wish to request a substitution, kindly send an email to meetings@epca.eu with the relevant details.
Cancellation and Refund Policy for the Annual Meeting Delegate Registration:
In the event of a delegate's cancellation, the following refund policy will be applicable:
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Cancellation received on or before 03 July 2025, 23:59 CEST:
The registration fee will be reimbursed, limited to 60% of the full registration fee. -
Cancellation received between 04 July 2025, 00:00 CEST and 31 July 2023, 23:59 CEST:
The registration fee will be reimbursed, limited to 40% of the full registration fee. -
Cancellation received on or after 01 August 2025, 00:00 CEST:
No reimbursement will be provided. -
No-shows: No reimbursement will be provided in case of no-shows.
Payment / Invoice information:
The only acceptable payment is via credit card through the registration site. We will not accept wire payment, check or PO. An invoice will be issued upon paid completion. Please use the address needed for your invoice during registration. You can change this yourself if you need to, with the exception of the country and Tax/VAT number.
Why is there German VAT (19%) on registration fees?
According to articles 53 and 54 of the European VAT Directive 2006/112/EC of 28 November 2006 the place of supply of services in respect of admission to a.o. scientific, educational or similar events, shall be the place where those events actually take place. Consequently, local VAT must be charged on the admission fees to such events. In this respect German VAT is levied on the admission fee to our 59th Annual Meeting in Berlin, Germany.
Insofar as and to the extent that you are entitled to deduct VAT in your own country, the German VAT can be reclaimed.
As from the 1st of January 2011 European taxable persons must reclaim foreign VAT electronically (via an electronic refund portal) in their own member state (EU Directive 2008/9/EC from 12 February 2008).
In summary, VAT charges are applicable to all attendees, regardless of their status as an entrepreneur, possession of a valid VAT registration number, or location within or outside the EU. Local VAT will be charged on the admission fees for the event.
How can I see who is participating?
The attendance list will be made available by the latest end of July 2025 to registered and paid MEMBER delegates. The list will be accessible in a dedicated Attendee Hub and accordingly to the visibility preference of each delegate.
For details and the how-to guide please click here.
EPCA’s Badge Policy "No Badge No Entry"
EPCA Delegate Badge
Access to EPCA activities will be allowed only to people wearing a #EPCA59 delegate badge. Our policy is not to reprint badges or replace lost badges. If you lose your badge, you will be able to purchase a new registration at the current on-site rates, but only if on-site registration will be offered. Please keep track of your badge and make sure you bring it each day.
EPCA Delegate Badge
A few days prior to the event, registered delegates will receive an email that includes their unique participant QR code. Alternatively, log in to the Attendee Hub and click on the E-Ticket button, for the personalized QR code.
Simply present this code at one of the badge kiosks at any partnering hotel (namely InterContinental Berlin -or- Pullman Berlin Schweizerhof -or- Crowne Plaza Berlin City Centre -or- Berlin Palace -or- Hotel Berlin, Berlin), a photo will be taken and the event badge will be printed and handed over to you.
At #EPCA59, we value the security and exclusivity of our events. As such, the delegate badge is a vital identification document throughout the event. Please be advised of the following guidelines:
- Badge Access: Access to all official events, including the opening walking dinner, requires the possession of a valid delegate badge.
- Event Registration: To attend activities e.g. the walking dinner, make sure you have registered for the event online. Only registered participants will be allowed entry.
- Lost Badges: In the unfortunate event of losing your delegate badge, kindly note that replacements will not be issued.
We strongly advise you to keep your badge secure at all times.
People who have not registered and therefore cannot present a valid event badge can still access the public areas of the participating hotels like the lobby, restaurant or bar, but will not be accepted in any EPCA area or its member companies use for meetings. For member company events taking place in the EPCA partner hotels, please note the “No Badge No Access” policy is enforced.
Guest Badges
A set of guest badges is provided to companies having booked a meeting room or -table with EPCA. Please note: those guest badges only provide access to the meeting room /-table and are not an #EPCA59 Delegate Badge.
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Sustainability practices at #EPCA59
We aim to organize the 59th Annual Meeting of EPCA as green event according to the Germen Eco-label guideline for Green Meetings & Green Events.
Climate change is not a myth and natural resources are finite. Responsible consumption and production are at the core of the UN’s SDG 12. At EPCA we want to contribute to a clean future by choosing whenever possible sustainable and green venues, suppliers and products. SDG 12 goes hand in hand with SDG 13, which is a call to take immediate action to combat climate change and its impact. As we know that the Annual Meeting has a significant impact on the environment, this is also where we can make the biggest difference. Here’s what we do to support this goal:
#EPCA59 is paperless - Avoid unnecessary use and distribution of paper collaterals
Materials and waste: Whether printed or digital, all communication has an impact. The collateral produced for an event is an important contributor to its environmental footprint. The flyers, banners and other needed communications have an impact that depends on their volumes, materials used, finish and format. Furthermore, promotional material, in various forms by company members and different publications, that were frequently distributed at EPCA's Annual Meeting had an environmental footprint in its production phase and contributed to the event’s waste. As a big portion (80%+) of this was discarded at former EPCA events our Annual Meeting is since 2022 paperless.
Offsetting our carbon footprint
EPCA plants trees in partnership with activities in the destination or by supporting WeForest to offset the carbon footprint of our activities. WeForest restores threatened forests and landscapes in tropical regions and biodiversity hotspots. Their focus is the well-being of the communities where they work.
Efforts related to the venue and F&B
Reducing food waste, water and energy consumption; we encourage all delegates to support the recycling of materials during and post-event.
Official Opening Walking Dinner on Monday 7 October 2024: In order to raise awareness of food waste, EPCA is asking all delegates to make a sensible choice as to whether or not they will be able to attend the dinner. Please only select the option to attend if you are sure that you will be able to join us. EPCA may charge a (no-show) fee to encourage delegates to honour their commitment. This initiative aims to reduce food waste caused by delegates who do not attend the dinner.
Please use selective waste units in all hotels where provided and refrain from single-use packaging during your stay in Berlin.
Stimulate the EPCA community to take action
We ask our attendees, partners and sponsors to make conscious choices when it comes to transport, travel, collaterals, food, water and electricity consumption.
A meaningful contribution to the community.
Instead of traditional giveaways, EPCA has chosen to direct these funds to a local charity. In doing so, EPCA is making a distinctive and lasting impact.
We wholeheartedly thank you for your active participation in our endeavor to foster "Thrive through Turbulence"!
Media Resources
In the run-up to the Annual Meeting it would be great to count you among our ambassadors by sharing your presence on social media | Hashtag #EPCA59 | Follow the latest EPCA news on LinkedIn: https://www.linkedin.com/company/epca-eu.
Social Media Card / Banner - I’m attending
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Social Media Card / Banner - Plain
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Small signature banner
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